Paying your team should be the most predictable thing your business does. UBM Tax Associates runs complete payroll services in Ottawa — pay runs and direct deposit, CRA source deductions, T4s and ROEs, and WSIB — handled by a chartered accountant firm whose team includes a former CRA auditor. You approve the hours; we take care of everything after that.
Every Pay Run Correct, Every Remittance on Time
Payroll is unforgiving. An employee notices a wrong deposit immediately, and the CRA notices a late remittance just as fast — penalties for late source-deduction remittances start at 3% and climb to 10% or more for repeat failures, and directors can be held personally liable for amounts withheld but never remitted. That is a lot of risk to carry on a spreadsheet squeezed into a busy Friday.
A full-service arrangement with our office is simple. You send us hours, salary changes, and new hires; we calculate gross-to-net with current CPP, EI, and income tax tables, pay your people by direct deposit, issue pay stubs, and file your remittances on whichever schedule the CRA has assigned you. Every figure is reconciled as we go, so the payroll account and your books always agree.
Then there is year-end, where payroll shortcuts get exposed: T4 and T4A slips and summaries filed by the end of February, Records of Employment when someone leaves, WSIB reconciliation, and taxable benefits reported properly. We handle the whole cycle, every year, without you having to think about it.
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Pay Runs and Direct Deposit
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Source Deductions and CRA Remittances
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T4s, T4As, and Records of Employment
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WSIB and Year-End Compliance
Payroll never lives alone. Wages flow into your ledgers, deductions flow to the CRA, and year-end slips have to reconcile with both. Because UBM Tax Associates already looks after bookkeeping, year-end statements, and corporate tax for many of our payroll clients, your payroll numbers agree with your books without a season of cleanup. Here is how payroll fits with everything else we do.
Bookkeeping Services
Every pay run is posted to your ledgers as it happens — wages, employer portions, and remittances — so monthly reports show true staffing costs and year-end arrives already reconciled.
Tax Preparation Services
Payroll and tax filings must tell the same story. With both under one roof, your T4 summary, corporate return, and personal return line up — the consistency the CRA checks first.
Accounting Services
Salaries, bonuses, and employer costs land correctly in your year-end financial statements, giving lenders and the CRA a clean, credible picture of what your team really costs.
Financial Consulting
Thinking about a new hire? We model the full cost — wages, employer CPP and EI, WSIB — against your cash flow before you sign the offer letter, not after.
Small Business Accounting
For owner-managed companies, we plan the salary-versus-dividend split each year, so what you pay yourself is deliberate tax strategy rather than habit.
Source Deductions and CRA Remittances, Handled
Every pay run creates a debt to the CRA: the income tax, CPP, and EI you withheld, plus the employer’s matching share. We calculate the amounts, file on your remittance schedule — monthly, quarterly, or accelerated — and keep proof of every payment on file.
Late remittances are among the most expensive mistakes a small employer can make, and the CRA can pursue directors personally for unremitted amounts. Our clients simply do not carry that risk: remittances go out on time because it is our job, not an afterthought.
Already behind? If you have a missed remittance, a PIER report, or a payroll account in arrears, we can step in, bring the account current, and deal with the CRA on your behalf.
T4s, T4As, ROEs, and Employee Departures
February is slip season. We prepare and file T4s for employees and T4As for contractors, reconcile them against the year’s remittances, and correct discrepancies before the CRA writes to you about them. Slips reach your team on time, every year.
When someone leaves, we issue the Record of Employment within the required deadlines and coded correctly — an ROE with the wrong reason code delays your former employee’s EI claim and invites questions you do not need.
We also keep taxable benefits clean throughout the year: vehicle allowances, group insurance premiums, gifts and awards — the items that are easy to get wrong for twelve months and painful to fix in February.
WSIB, Compliance, and Payroll for Growing Teams
Ontario employers carry obligations beyond the CRA. We look after WSIB registration and premium reporting, watch the Employer Health Tax threshold as your payroll grows, and keep vacation pay and statutory holiday pay calculated the way the Employment Standards Act requires.
As your team grows, payroll changes shape: first the contractor-versus-employee question, then benefits, then salaried managers and bonuses. UBM Tax Associates supports employers across Ottawa, Nepean, Barrhaven, Kanata, Orléans, and Gloucester through each of those stages, adjusting the payroll setup as the business changes rather than letting it drift.
And because a former CRA senior auditor is part of our team, your payroll file is kept the way an auditor would want to find it: every remittance traceable, every slip reconciled, every benefit documented. If the CRA ever calls, you are ready before the letter arrives.
Ready to Take Payroll Off Your Desk?
Book a consultation and tell us how you pay your team today — we will show you what full-service payroll looks like, usually for less than the cost of one payroll mistake.
FAQ
Full-cycle processing: gross-to-net calculations, direct deposit and pay stubs, CRA source-deduction remittances, WSIB reporting, Records of Employment, and year-end T4 and T4A slips and summaries. You send hours and changes; we handle everything after that.
Most new and small employers remit monthly, by the 15th of the following month. Some qualify to remit quarterly, and larger payrolls move onto accelerated schedules. We confirm the schedule the CRA has assigned you, remit on it, and adjust as your payroll grows.
Yes, and it is common. We collect year-to-date figures from your current system or provider, verify them against your remittances, and continue from the next pay run. Your year-end T4s come out correct even with a mid-year switch.
Pricing is a flat monthly fee based on how many employees you have and how often you pay them — no per-report surprises. For most small Ottawa employers it costs far less than the staff time and penalty risk of doing payroll in-house. Call (613) 843-0757 for a quote.
Bring it to us before you respond. We reconcile the payroll account, file anything outstanding, and correspond with the CRA to resolve penalties — our team includes a former CRA senior auditor who knows exactly how these files are reviewed. Then we set up a schedule so it does not happen again.
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